Purchase Recommendations : Float an enquiry for fuel oil and water
Keeping record of all advance samples received from Suppliers. This approval or rejection of samples based on QC testing results.
Documentation for Import orders: Follow up with suppliers for ETD and NN documents as per schedule given to them. Follow up with the Bank for original documents, once it gets then forward to CHA for delivery. Also Coordinate with CHA for material delivery.
Preparation ofL/C documents, submit to bank and approved one send back to customer.
After release, PO sends the original copy to the vendor for confirmation.
Daily report: making daily stock reports and forwarding them to the planning Manager. This gives an idea of stock and requires a quantity of material.
Daily Import Report: This report includes details of all import orders against which material received and material inline. Report shows details like supplier name, item name, order qty,order no / ETD, ETA, documents status, quantity at port, quantity in transit and quantity to be dispatched.
Monitor stock of solvents in tanks and call up various vendors. Similarly call up for all domestic RM material.
Monitor stock level and coordinate closely with Manager planning on a daily basis.
Bond statement: making a bond statement for import raw material and forward it to the accounts department. This report needs to do 29th/30th of every month.